As amended 2010
We the members of the Pajarito Riding Club, Inc., desiring to further interest in horses and to encourage youth activities and recreational and social activities do hereby establish this Constitution and By-Laws for the Pajarito Riding Club.
ARTICLE I — NAME
The name of this organization shall be the Pajarito Riding Club, hereafter referred to in this Constitution and By-Laws as the Club.
ARTICLE II — PURPOSE
The purpose of the Club shall be to stimulate and promote interest in horses and in horsemanship and youth activities for social, educational and recreational purposes.
ARTICLE III — MEMBERSHIP
Membership shall be accepted on payment of current dues and upon signed liability release form. The cut-off date for membership will be November 1.
ARTICLE IV — MEETINGS
Section 1: There shall be an Annual Meeting.
Section 2: At least two weeks’ notice of the Annual Meeting shall be given all active members in good standing. This notice shall be written.
Section 3: Regular and Special meetings shall be held as stated in the by-laws.
ARTICLE V — ADMINISTRATION OF THE CLUB
Section 1: The administration of all Club affairs shall be vested in the Executive Board.
Section 2: The Executive Board shall consist of the officers of the Club, who shall be the President, Vice-President, Secretary, Treasurer, and the immediate Past President. Three of the four officers must reside in Pajarito Acres or La Senda.
Section 3: Election of officers shall be held at the Annual Meeting.
ARTICLE VI — QUORUM
Section 1: One-fifth of the Club membership shall constitute a quorum to do business at any meeting of the Club.
Section 2: Three (3) members of the Executive Board shall constitute a Quorum to do business at the Executive Meeting.
ARTICLE VII — IMPEACHMENT
Section 1: Impeachment of any officer or member may occur by a two-thirds vote of members present at any regular meeting. If a recall and/or expulsion is decided upon, the Secretary will notify all members within five (5) days. Fifty percent (50%) of the total membership will be required for recall and/or expulsion of the member at the next regular meeting. Absentee ballots may be submitted.
ARTICLE VIII — AMENDMENTS
Section 1: Amendments to the Constitution must be made in writing and presented at the Annual Meeting. The notification of the meeting shall include a statement of such amendments. A two-thirds vote of members present or a majority of all members, whichever is smaller is required for acceptance.
BY-LAWS
ARTICLE I — MEMBERSHIP
Section 1: Application for membership in the Club shall be made through any member in good standing.
Section 2: There shall be three types of memberships: a, individual, b, family (more than one person), and c, one-event memberships. These memberships shall be deemed in good standing upon payment of appropriate dues and the signing of the Agreement and Release Form Liability Contract. Each member over 18 needs to sign a copy of the contract. Family membership–family is IRS dependency or primary residence within the member’s home. Short-term houseguests can participate at the arena or on rides when accompanied by a member. One-event membership–good for one riding club sponsored event, or one day’s use of the arena. A liability release must be obtained from a Board member, signed and filed.
Section 3: Members shall be allowed to participate fully in all club activities and use all club facilities for the period of the membership.
2010 dues: Individual membership $25.00
Family membership $45.00
ARTICLE II — ADMINISTRATION OF THE CLUB
Section 1: The President of the Club shall appoint a nominating committee one month prior to the Annual Meeting. The nominating committee shall consist of not less than three (3) members in good standing. Nominations from the floor will be received at the Annual Meeting. All contested offices shall be voted on by secret ballot.
Section 2: All officers shall be elected by a majority vote of the members present. The officers and the outgoing President shall make up the Board of Directors.
Section 3: In the event that it becomes necessary to replace any officer, a successor shall be selected by majority vote of all members at a regular meeting. Such successor shall finish out the term of his predecessor.
ARTICLE III — COMMITTEES
Section 1: The President shall appoint the Chairman and members of all committees that are deemed necessary for the operation of the Club. The President may delegate the authority to appoint members of any committee to said Chairman.
ARTICLE IV — VOTING PRIVILEGES
Section 1: No proxies shall be voted at any time.
Section 2: Members who submit absentee ballots will be named in the minutes.
Section 3: Each family membership is entitled to one vote.
ARTICLE V– FINANCES
Section 1: Club dues shall fluctuate with the condition of the treasury and shall be determined by a majority vote at an annual meeting.
Section 2: Through their payment of dues, all members recognize the Constitution and By-Laws and subject themselves to all decisions reached by the Board or membership assembly under the Constitution.
Section 3: A member more than three (3) months delinquent in dues shall no longer be considered a member in good standing. Reinstatement of said member shall be acted upon as a new application.
Section 4: Annual dues shall be payable at the time of the Annual Meeting.
Section 5: A quorum of the membership shall be able to vote a special assessment at any meeting. Members shall be notified at least two (2) weeks prior to said meeting.
ARTICLE VI — MEETINGS
Section 1: All meetings shall be conducted in accordance with Robert’s Rules of Order – Revised.
Section 2: Regular meetings shall be held at a date decided upon by the membership of the Club. Special meetings shall be called by the President or fifty percent (50%) of the membership.
Section 3: The Annual Meeting will be held in February or March.
ARTICLE VII — AMENDMENTS
Section 1: Amendments to the By-Laws may be made by a majority plus one vote of the members present at any regular meeting.
ARTICLE VIII — ARENA MANAGEMENT
Section 1: Use of the arena shall be restricted to members of the Club only.
Section 2: Arena rules established by the Club shall be followed by all members.
